Naming Your Files
Correctly Please remember that there are many speakers
at the Endocrine Society's Annual Meeting. If all presenters
label their PowerPoint files 2008ENDO, chances are that
some may be mistaken with others of the same name. To
aid in the cataloguing and retrieving of your presentation,
PowerPoint files must be saved with the following way
(separated by underscores):
Files
names must include the following separated by underscores:
o Presentation Date - MMDDYY
o Speakers Last Name - Last Name
o Speakers First Name - Last Name
o Course or Session Number
4
Ways to Submit Presentations (Suggested file sizes below are based on
total presentation size plus supporting files such
as movies. If you have multiple files and stand alone
they are within the suggested file sizes you may email
or upload them one at a time)
1
On-Line
Upload (Suggested for files 15 Mb -
30 Mb on a broadband connection) Please Note:
- Credentials to log into the site will be sent
via email in May when the site opens
- Use the following link by Friday, June 6th
to upload: CLICK HERE
2
Email (Suggested for files 15 Mb and
under on a broadband connection)
E-Mail the presentation and all related files
by Friday, June 6th to: endo@avmg.com
3
Mail
(Suggested for files 30 Mb and larger - See CD
Hints Below)
Mail a CD or USB Memory Stick to (Packages must
be received by Friday, June 6th):
ENDO PPT at AVMG
3310 Matrix
Suite 200
Richardson TX, 75082
214-343-2864
4
On-Site
(Suggested for all file sizes)
Take your media to the appropriate on-site speaker
ready room at least 24hrs in advance of the session
where you will be speaking
Hints
and Info
• It is helpful to store all files associated
with one presentation in the same folder during the
creation process
• When transferring your presentation to CD-Rom
or USB Memory Stick make sure you include all supporting
files such as videos and images
• When making a CD be sure to FINALIZE the session,
if the recording session is not finalized the CD may
not be accessible from all other computers
• To ensure the success of your presentation
remember to make a backup copy of all files and transport
that media in a separate piece of carry-on luggage
• All media submitted will be destroyed post
show unless prior arrangements are made
• NO 35MM SLIDES WILL BE PERMITTED
Speaker
Ready Room Check-In
• Speaker Ready Room Check-In is MANDATORY
• All presenters must check-in with the Speaker
Ready Room at least 24 HOURS PRIOR to the start of
the session session where
they will be speaking
• Check-in is required whether you have pre-submitted
your presentation or not
If you have any questions please
email endo@avmg.com
