Submitting a Presentation for On-Site Use

Naming Your Files Correctly

Please remember that there are many speakers at the ENA Leadership. If all presenters label their PowerPoint files 2008ENA, chances are that some may be mistaken with others of the same name. To aid in the cataloguing and retrieving of your presentation, PowerPoint files must be saved with the following way (separated by underscores):

Format: Date_LastName_FirstName_ShortTitle.ppt
Example: 092608_Smith_Scott_Triage.ppt

Breakdown of example:

o Presentation Date: 092608 (format is MMDDYY for September 26, 2008)
o LastName: Smith
o FirstName: Scott
o ShortTitle: Triage

Pre Submitting Your Presentation (Required)

The deadline to presubmit files has past. Please come to the speaker ready room to submit your files.

Presentation Updates and Changes:

Onsite – Bring your PowerPoint presentation and all related support files on floppy disk (if they fit), CD-ROM, or USB-Memory Stick to the Speaker Ready Room at least 24 hours prior to the start of your session.

ACCEPTABLE MEDIA FOR ON-SITE PRESENTATION SUBMISSION

• USB memory sticks
• CD-R, CD-RW - When making a CD be sure to FINALIZE the session. If the recording session is   not finalized the CD may not be accessible from any other computer.
• No personal laptops will be accepted on-site.

To ensure the success of your presentation remember to make a backup copy of all files and transport that media in a separate piece of carry-on luggage.

NO 35MM SLIDES WILL BE PERMITTED

NOTE: All media submitted will be destroyed post show unless prior arrangements are made.

SPEAKER READY ROOM CHECK-IN:

Check-in at the Speaker Ready room is required no less than 4 hours prior to your presentation. It is highly recommended that faculty check in 24 hours prior to your presentation if possible. Because of the heavy use this room may receive, it is suggested you plan accordingly. We strongly encourage you to review your slides in the Speaker Ready Room to ensure all images, animations, and transitions as well as Greek characters and graphs transferred successfully.

For additional assistance please e-mail ena@avmg.com
If you have additional, non-technical questions, please contact ENA at 847/460-4117

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