Creating a Presentation for On-Site Use

Embedded Pictures and Images
• If you use pictures and/or image files they should be in JPEG (.jpg) format
• Resolutions higher than 72 dpi will not enhance the quality; they will only unnecessarily increase   the file size of your presentation

Fonts
• ONLY STANDARD WINDOWS INSTALLATION FONTS WILL BE SUPPORTED
• You may choose to embed non-standard fonts, however, embedding fonts can sometimes cause   slides to become un-editable on other PC’s

Microsoft Office XP
Click File, and then Save As.
On the Tools drop down menu select Save Options
At the bottom of the menu you will see an Embed TrueType Fonts check box.
Check the box.

Microsoft Office 2000
Click File, and then Save As.
On the Tools drop down menu select Embed TrueType Fonts

Microsoft provides a utility that can tell you if a Font can be embedded. It is located at the following link. http://www.microsoft.com/typography/TrueTypeProperty21.mspx

Video clips
• Save all video clips in WMV format, MPG and AVI formats may also be used
• Use only standard compression codec’s used by Windows
• Place movie files in the same folder (directory) as your presentation before you insert them into   your presentation(s)
• Make sure you include all movie clips utilized when you submit your presentation
• Please keep in mind that many videos can be as effective at lower resolutions

For MAC Users
• Save all image files as JPEG, NOT TIF, some TIF files will not appear on a   Windows PC
• Save all movie files as MPG or AVI, NOT QUICKTIME, QuickTime files will not play in PowerPoint   on a Windows PC
• Use slide transitions and custom animations sparingly as some may not play properly on a   Windows based PC
• Use common cross platform fonts such as Arial, Courier or Times New Roman
• Check your presentation(s) on a Windows PC before submitting to check for   conversion issues

For additional assistance please e-mail ena@avmg.com

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