Files names must include the following separated by underscores:
o Presentation Date - MMDDYY
o Presentation Location - Room 18ABCD
o Presentation Start Time - 2400 Clock
o Speakers Last Name - Last Name
o Speakers First Name - Last Name
o Course Number or Partial Presenation Title

Format: Date_Room_StartTime_Last Name_First Name_Course Number or Partial Presenation Title.ppt

Example: 051408_1315_Rm18ABCD_Smith_Scott_101.ppt

4 Ways to Submit Presentations
(Suggested file sizes below are based on total presentation size plus supporting files such as movies. If you have multiple files and stand alone they are within the suggested file sizes you may email or upload them one at a time)

1	Email (Suggested for files 15 Mb and under on a broadband connection) E-Mail the presentation and all related files by Friday, May 2nd to: ashyper@avmg.com
2	On-Line Upload (Suggested for files 15 Mb - 30 Mb on a broadband connection) Please Note: - The on-line upload system REQUIRES you to create a NEW ACCOUNT - Credentials supplied by the Association WILL NOT work - For security reasons, the account you create must include the email address that you have on file with the association. If you would like to upload and are unsure of the email address we have for you please email ashyper@avmg.com to inquire. - Use the following link by Friday, May 2nd to upload: Coming in April
3	Mail (Suggested for files 30 Mb and larger - See CD Hints Below) Mail a CD or USB Memory Stick to (Packages must be received by Friday, May 2nd): ASHyper at Speaker Concierge 3310 Matrix Suite 200 Richardson TX, 75082 214-343-2864
4	On-Site (Suggested for all file sizes) Take your media to the appropriate on-site speaker ready room at least 24hrs in advance of the session where you will be speaking

Hints and Info
• It is helpful to store all files associated with one presentation in the same folder during the creation   process
• When transferring your presentation to CD-Rom or USB Memory Stick make sure you include all   supporting files such as videos and images
• When making a CD be sure to FINALIZE the session, if the recording session is not finalized the CD   may not be accessible from all other computers
• To ensure the success of your presentation remember to make a backup copy of all files and   transport that media in a separate piece of carry-on luggage
• All media submitted will be destroyed post show unless prior arrangements are made
• NO 35MM SLIDES WILL BE PERMITTED

Speaker Ready Room Check-In
• Speaker Ready Room Check-In is MANDATORY
• All presenters must check-in with the Speaker Ready Room at least 24 HOURS PRIOR to the start of   the session session where they will be speaking
• Check-in is required whether you have pre-submitted your presentation or not

For additional assistance please e-mail ashyper@avmg.com

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