Files names must include
the following separated by underscores:
o Presentation Date - MMDDYY
o Presentation Location - Room 18ABCD
o Presentation Start Time - 2400 Clock
o Speakers Last Name - Last Name
o Speakers First Name - Last Name
o Course Number or Partial Presenation Title
Format: Date_Room_StartTime_Last
Name_First Name_Course Number or Partial Presenation
Title.ppt
Example: 051408_1315_Rm18ABCD_Smith_Scott_101.ppt
4 Ways to Submit Presentations
(Suggested file sizes below are based on
total presentation size plus supporting files such
as movies. If you have multiple files and stand alone
they are within the suggested file sizes you may email
or upload them one at a time)
Hints and Info
• It is helpful to store all files associated
with one presentation in the same folder during the
creation process
• When transferring your presentation to CD-Rom
or USB Memory Stick make sure you include all supporting
files such as videos and images
• When making a CD be sure to FINALIZE the session,
if the recording session is not finalized the CD may
not be accessible from all other computers
• To ensure the success of your presentation
remember to make a backup copy of all files and transport
that media in a separate piece of carry-on luggage
• All media submitted will be destroyed post
show unless prior arrangements are made
• NO 35MM SLIDES WILL BE PERMITTED
Speaker Ready Room Check-In
• Speaker Ready Room Check-In is MANDATORY
• All presenters must check-in with the Speaker
Ready Room at least 24 HOURS PRIOR to the start of
the session session where they will be
speaking
• Check-in is required whether you have pre-submitted
your presentation or not
For additional assistance please e-mail ashyper@avmg.com
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