Submitting a Presentation for On-Site Use

Naming Your Files Correctly

Please remember that there are many speakers at the ASCRS. If all presenters label their PowerPoint files 2008 ASCRS, there is a chance that some may be mistaken with others of the same name. To help us, please name your file as follows (separate fields with underscores):

Format: TalkDate_RoomNumber_TalkTime_LastName_FirstName

Example: 040808_Rm6CF_1330_Smith_Scott.ppt

o TalkDate: 040808 (format is MMDDYY for April 8th, 2008)
o RoomNumber: 06CF (for Room 6C – 6F)
o TalkTime: 1330 (format is military time for 1:30 PM)
o LastName: Smith
o FirstName: Scott

Submitting Your Presentation

Speakers now have 4 ways to submit presentations; by mail, e-mail, online upload or on-site in the Speaker Ready Room. We encourage you to pre-submit your presentation(s), however, you may bring your presentation(s) directly to the Speaker Ready Room in San Francisco on CD-R, Floppy-Disk, or USB-Memory Stick. All pre-submitted presentations will be reviewed by AVMG for common errors such as issues caused by MAC to PC conversions. Should AVMG find any errors with your presentation they will contact you to work out the best solution.

1. Mail – Send a CD in the mail to the following address by March 28th, 2008
ASCRS at AVMG
3310 Matrix Drive #200
Richardson, TX 75082

2. E-mail – E-Mail your PowerPoint presentation and all related support files to ascrs@avmg.com by March 28th, 2008

3. Online – Improved and easy to use - Click Here

4. On site – Bring your PowerPoint presentation and all related support files on CD-R, Floppy-Disk, or USB-Memory Stick to the Speaker Ready Room at least 24 hours prior to the start of the session where they will be speaking

ACCEPTABLE MEDIA FOR ON-SITE PRESENTATION SUBMISSION

• USB memory sticks formated for PC
• CD-R, CD-RW - When making a CD be sure to FINALIZE the session. If the recording session is not finalized the CD may not be accessible from any other computer.
• No personal laptops will be accepted on-site.

To ensure the success of your presentation remember to make a backup copy of all files and transport that media in a separate piece of carry-on luggage.

NO 35MM SLIDES WILL BE PERMITTED

NOTE: All media submitted will be destroyed post show unless prior arrangements are made.

SPEAKER READY ROOM CHECK-IN:

It is MANDATORY that all presenters check in to the speaker ready room 24 HOURS PRIOR to their session.

Check-in is required whether you have pre-submitted your presentation or not.

For additional assistance please e-mail ascrs@avmg.com

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