Submitting
a Presentation for On-Site Use
Naming Your Files Correctly
Please remember that there are many speakers at the
ASCRS. If all presenters label their PowerPoint files 2008
ASCRS, there is a chance that some may be mistaken with others
of the same name. To help us, please name your file as follows
(separate fields with underscores):
Format: TalkDate_RoomNumber_TalkTime_LastName_FirstName
Example: 040808_Rm6CF_1330_Smith_Scott.ppt
o TalkDate: 040808 (format is MMDDYY for April 8th, 2008)
o RoomNumber: 06CF (for Room 6C – 6F)
o TalkTime: 1330 (format is military time for 1:30 PM)
o LastName: Smith
o FirstName: Scott
Submitting Your Presentation
Speakers now have 4 ways to submit presentations;
by mail, e-mail, online upload or on-site in the Speaker Ready
Room. We encourage you to pre-submit your presentation(s),
however, you may bring your presentation(s) directly to the
Speaker Ready Room in San Francisco on CD-R, Floppy-Disk,
or USB-Memory Stick. All pre-submitted presentations will
be reviewed by AVMG for common errors such as issues caused
by MAC to PC conversions. Should AVMG find any errors with
your presentation they will contact you to work out the best
solution.
1. Mail – Send a CD in the mail to
the following address by March 28th, 2008
ASCRS at AVMG
3310 Matrix Drive #200
Richardson, TX 75082
2. E-mail – E-Mail your PowerPoint
presentation and all related support files to ascrs@avmg.com
by March 28th, 2008
3. Online – Improved and easy to use
- Click
Here
4. On site – Bring your PowerPoint
presentation and all related support files on CD-R, Floppy-Disk,
or USB-Memory Stick to the Speaker Ready Room at least 24
hours prior to the start of the session where they will be
speaking
ACCEPTABLE MEDIA
FOR ON-SITE PRESENTATION SUBMISSION
• USB memory sticks formated for PC
• CD-R, CD-RW - When making a CD be sure to FINALIZE
the session. If the recording session is not finalized the
CD may not be accessible from any other computer.
• No personal laptops will be accepted on-site.
To ensure
the success of your presentation remember to make a backup
copy of all files and transport that media in a separate piece
of carry-on luggage.
NO 35MM SLIDES WILL BE
PERMITTED
NOTE: All
media submitted will be destroyed post show unless prior arrangements
are made.
SPEAKER READY
ROOM CHECK-IN:
It is MANDATORY that all presenters check in to the
speaker ready room 24 HOURS PRIOR to their session.
Check-in is required whether you have pre-submitted your presentation
or not.
For additional assistance please e-mail ascrs@avmg.com
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